Drummoyne Oval Major Event Booking Application form

DRUMMOYNE OVAL MAJOR EVENT BOOKING APPLICATION FORM

Please read:

Your event must meet (2) two or more of the following criteria to be classified as a Major event:

a) Participating team, participants or attendees are of State, national or international significance
b) Attendance is more than 3000 people
c) If it will be filmed for broadcasting either live, or at a later time
If your event does not meet the above, please contact Council's Open Space bookings team via openspacebookings@canadabay.nsw.gov.au to confirm the booking process.

Note: Applications must be submitted at least (3) months prior to the event date.

For further information or questions regarding this form, please contact Council via 9911 6555.

Event Criteria (Please select any that apply to your event): *

Participating team, participants or attendees are of State, national or international significanceAttendance is more than 3000 peopleEvent will be filmed for broadcasting either live, or at a later time

Organisation Details

Organisation name *

Please attach a copy of your public liability insurance *

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Council requires evidence of your current Public Liability Policy with a minimum cover of $20 million.

Address *

Postcode *

Contact Details

First Name *

Surname *

Position title *

Email *

Phone (mobile): *(e.g. 04XX XXX XXX)

Phone (work):

Event Details

Name of Event *

Description of event *

Date/s and timing/s of event *

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Attach a list of all date/s and timing/s required (Please ensure that timings include a break down of set up, any required access times, time of event and pack down).

Estimated number of attendees *

Would you like to hire Taplin park? *

YesNo

Would you like to hire the Greg Davis Stand - Function room? *

YesNo

Please provide a list of date/s (including start and send times) of when you require the use of Taplin parkIf the same date/s and times are required as noted above, please write 'same as above'

Please provide a list of date/s (including start and send times) of when you require the use of the Greg Davis Function roomIf the same date/s and times are required as noted above, please write 'same as above'

General information

1. Do you Require the use of Flood Lighting? *

YesNo

What level of lighting is required?

100 LUX200 LUX500 LUX1400 LUX

2. Describe the nature, size, number of vehicles, number of vehicle movements and the purpose of access: (Please indicate in your site plan the vehicle access corridor and vehicle locations). *If vehicle access is not required please write N/A

3. Are there any proposed road closures? *

YesNo

Time of Street/s proposed to be closed

Will there be any traffic stoppages (maximum of 2 mins at a time)

YesNo

Please provide details

4. How will you promote the use of public transport to people attending the event? *

5. Do you require any barricades *

YesNo

6. Do you require Council to provide additional bins for your event? *

YesNo

7. Do you require extra toilets? *

YesNo

8. Do you require any event day assistance? *

YesNo

Please provide further detailsi.e. Council staff, ground staff, tradesman

9. Do you have a cleaning management strategy in place to ensure the event site is clear of waste following the event? *

YesNo

10. Is outdoor advertising planned? *

YesNo

11. Do you propose to sell food? *

YesNo

Note: All food sold within NSW must comply with the requirements of the NSW Food Act 2003, NSW Food Regulation 2015 and the FSANZ Food Standards Code.

12. Will there be a public address (P.A) system used? *

YesNo

13. Are there any other potentially noisy activities proposed for the event? *

YesNo

Please provide further informationPlease include what measures have been taken to reduce the noise impact on neighbouring residents.

14. Is it proposed that alcohol be consumed? *

YesNo

Is it proposed that alcohol be sold?

YesNo

15. Will you be using Council power (is available/approved)? *

YesNo

please provide details of power requirements

16. Do you propose any temporary structures? *

YesNo

Please provide information on type of structure/sPlease include what measures have been taken to reduce the noise impact on neighbouring residents.

17. Is it proposed to have a fireworks display? *

YesNo

18. Is this a profit making venture or a community awareness campaign with monetary gain? *

YesNo

Please indicate where profit will be directed, and please indicate if it is part of a business enterprise.

19. Do you plan to give away products? (other than food) *

YesNo

Current Insurance cover

a) Assets: - Council will not be responsible for any equipment

b)Liabilities: - Your organisation is to produce a current Public Liability Policy (Certificate of Currency) held with an acceptable Insurance Company with a minimum cover of $20 million indemnity

Canada Bay Council is to be named as a joint insured on the Certificate of Currency A copy of the Certificate of Currency is to be provided to Council with this application at least one (1) month prior to the date of the event, following site confirmation. A receipt for payment of an insurance premium will not be accepted. The event will not be permitted to commence without such a policy in place.

c) Personal Accident/Workers Compensation: - The event organiser is responsible to ensure that all parties involved in the organisation of the event has suitable insurance cover. Council will not be responsible for any personal injury to event personnel and requires indemnification from the event organiser should any claims be made against Council. A copy of the Personal Accident/Workers Compensation Certificate should be supplied.

I certify that the foregoing information is correct to the best of my knowledge and belief, and undertake to advise Council should there be any alterations or additions to the information supplied.

Applicant declaration

I have supplied all required documents and confirm that all of the details I have provided are true and correct. I understand that I will need to submit a new application for each event. In signing this form I acknowledge that I have read and accepted the ‘Conditions of Sports field use'

Applicant Signature *

Draw signature|Type signatureClear

Date signed *