REGATTA EVENTS APPLICATION FORM

A booking fee will be charged for all bookings as per Council's Fees & Charges. This fee is non-refundable.

For further information or questions regarding this form, please contact Council via 9911 6555.

Applicant details

Event Details

Please ensure that you indicate the time that the area is required (From and until) for set up / pack down as well as the start and end time of the actual event taking place.

Access to event site by machinery/vehicles

Keys

A bond applies as per Counicl's Fees & Charges.

Parking

If not applicable please write N/A
If not applicable please write N/A
If not applicable please write N/A
e.g. Number of vehicles parked in parking bays, names of streets where additional vehicles will be parked.Please include location of parking arrangements on the copy of the plan.

Advertising signs

If yes, please indicate where on the copy of site plan. A Temporary Sign Banner Display application form must be completed which can be found on Councils forms and factsheet website page.

Sale of food at the event

  • All food sold within NSW must comply with the requirements of the NSW Food Act 2003, NSW Food Regulation 2015 and the FSANZ Food Standards Code.To register the sale of food at your event on public land and satisfy the notification requirement for food vendors under the Food Act 2003 you are required to:

  • Complete and return Councils ‘Section 68 Local Government Approval ‘Temporary Food Event (PublicLand) application form’ located on Council’s forms and fact sheets page under the forms section ‘Food Handling’ Note: this form applies for approval under the Local Government Act 1993 to sell food on Public Land.

  • Pay applicable fees upon lodgement of this form

  • Distribute the ‘Temporary Food Event - Food Vendor Notification form’ located on Council’s forms and factsheets page under the forms section ‘Food handling’  to all food vendors. Note underthe Food Act 2003, the proprietor of a food business, including a temporary food stall, must not conduct the food business unless the proprietor has given written notice, in the approved form that is to be notified to the appropriate enforcement agency before the business is conducted.

  • Submit the completed Temporary Food Event Food Vendor Notification Form for each food vendor in one submission.

  • The ‘Temporary Food Event - Food Vendor Notification form’ form must be completed by each food vendorand returned to the nominated event organiser and submitted to Council at least fourteen (14) days prior to the event.

  • Approval will not be granted until both the Section 68 Local Government Temporary Event form has been submitted and each food vendor has completed the Temporary Food Event - Food Vendor Notification form and all forms submitted to Council by the event organiser. Penalties apply to businesses selling food without a valid approval.

Noise

Please include from and until timing
If the answer is yes to any of the above, please complete the following. You may be required to produce a currentcopy of your APRA licence. 

Noise is controlled under the NSW Protection of the Environment Operations Act 1997 and is administeredby Council and the NSW Police. Any approval for use of a reserve by Council is subject to the above Act.
e.g. 240 - watt speakers
Please include from and until timing

Power requirements

Where applicable

Conditions and requirements:

  • All electrical equipment must have been tested and tagged as per Work Cover Code of Practice

  • Residual current detectors should be used as an added safety precaution

  • All your power connections must conform to the Australian Standards for electrical wiring

Temporary Structures

Please provide the following for all proposed structures: Name of device / structure, registration number, registration expiry date, dimensions

Safety procedures

For example evacuation plans, safe work methods, first aid arrangement etc.

Security

e.g. Police, Ambulance and Fire

Waste management

A fee for each bin set applies as per Council's Fees & Charges.

Bin set includes 1x 240L General Waste and 1x 240L Recycling

Public liability Insurance

Browse

a) Assets: - Council will not be responsible for any equipment
b) Liabilities: - Your organisation is to produce a current Public Liability Policy (Certificate of Currency) held with anacceptable Insurance Company with a minimum cover of $20 million indemnity
- Canada Bay Council is to be named as a joint insured on the Certificate of Currency. 

- A copy of the Certificate of Currency is to be provided to Council with this application at least 14 days priorto the date of the event, following site confirmation. A receipt for payment of an insurance premium will notbe accepted. The event will not be permitted to commence without such a policy in place.

c) Personal Accident/Workers Compensation: - The event organiser is responsible to ensure that all parties involvedin the organisation of the event has suitable insurance cover. Council will not be responsible for any personal injuryto event personnel and requires indemnification from the event organiser should any claims be made againstCouncil. A copy of the Personal Accident/Workers Compensation Certificate should be supplied.

I certify that the foregoing information is correct to the best of my knowledge and belief, and undertake toadvise Council should there be any alterations or additions to the information supplied.

Documentation required

Browse

Event Safety checklist

It is recommended that all applicants complete the Event Safety checklist.

Applicant Declaration

I have supplied all required documents and confirm that all of the details I have provided are true and correct. Iunderstand that I will need to submit a new application for each regatta event. In signing this form I acknowledge that I have read and accepted the ‘Conditions of Park Use’ .


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